Call for Session Coordinators

Hello POD Network! We are currently seeking session coordinators to help us craft the program for this year’s Pittsburgh and Online conferences.These roles are critical to building a conference program that reflects POD’s values. It is also a chance to expand your network and connect with new colleagues. 

Please sign up by April 30, 2023.

The primary role of the session coordinators is to make recommendations to the program chairs about which sessions to accept for the conference. Coordinators receive the scored proposals in a single category (research sessions, for example) after all of the reviews are completed, and create a list of proposals to accept based on reviewer scores as well as additional review based on diversity of topics and variety of reviewer ratings. This work includes: 

• Putting proposals in order by total rubric rating.
• Reviewing proposals using the provided metrics and creating a list of sessions that are recommended for acceptance.
• Reviewing all potentially accepted proposals for potential overlap in topic/content
  • Making edits to the “accepted” list as needed.
• Submitting to program chairs the final recommended list of accepted proposals for that session type. 

The main pressure of this job is that the conference team is on a tight timetable, so being able to complete this work quickly and effectively is the key. Coordinators will be asked to complete their recommendations during a two-week period in late May or early June.

Two coordinators will work together with the proposals for a single category. The categories and the openings are as follows. We will need coordinators for both venues.

• Pre-conference Workshops 
• Interactive Sessions
• POD Talks
• Posters  
• Research Sessions  
• Roundtable Discussions
• Workshop-in-a-Box

Session coordinators must

1. have served as a proposal reviewer for at least one previous POD conference;
2. complete this year’s reviewer training; and
3. be a current POD Network member.

If you would like to volunteer to be a session coordinator, fill out the short survey below. We will ask for your name, preferred email, if you have been a proposal reviewer (required), your interest in this position, and which session type you are volunteering for specifically. These positions will be filled on a first come, first served basis. If all spots are filled when you sign up, we will ask if you want to be on a waiting list of potential session coordinators, should we need more people.

If you have questions about the roles, responsibilities, or anything else, you are welcome to reach out to [email protected].